# Maneja — How Maneja works: from the first sentence to the published week

> Ask for the week in plain words, review the AI proposal and publish. Swaps, holidays, sick leave, PDF export and an optional time clock.

Canonical: https://maneja.eu/en/how-it-works

One store or many. Everyone sees what they need.

For the owner

Every store at a glance.

One store or many, franchised or under your own brand: each store has its own schedule and managers, and you see them all.

The week’s status in every store

Each manager only sees the stores you assign

Weekly PDF copy of the schedules, by email (optional)

Week of 21–27 Sep

City centre store

High street store

Station store

Published

No schedule

managers

For the manager

The week prepared, the decision yours.

Prepare the week with AI, see who is in the store each hour and handle swaps. A store can have several managers with the same powers.

People in store, Tuesday 22

For the team

The next shift, always at hand.

Everyone sees their schedule on their phone, asks colleagues for swaps and gets notifications about their swaps.

Your next shift

Monday, 21 Sep

Break · 13:00–14:00

Swaps between colleagues

From the first sentence to the published week.

You ask for the week in plain words, the AI prepares a proposal with the contracts, days off, absences and store rules, and you decide what reaches the team.

Step {n}

You ask the way you would ask a colleague.

No forms: you write what changes this week, in Portuguese, Spanish or English. A request that keeps coming back can be saved as a store rule.

Done: Rita is off on Monday and stays on 32 hours. Shall I save this as a store rule?

Yes, save it.

The AI proposes the whole week. You review and publish.

The proposal arrives as a draft: shifts, each person's hours against their contract and how many people are in the store. You change anything you like and only you publish.

A proposal for the week or the whole month

Tells you whether the week is comfortable or tight for the contracted hours

Nothing reaches the team before you publish

Swaps between colleagues, with no lost messages.

Rita asks, Luís accepts and, if the store requires it, the manager approves. For each store you choose whether swaps need approval.

Request sent

Luís accepted

Approved by the manager

Swaps need approval

Holidays and sick leave change the schedule for you.

When you record an absence, the shifts on those days come off the schedule, pending swaps are cancelled and the published week is flagged for review.

Week 40 lost 2 shifts: review the cover

The week or the month, as a PDF or an image.

You export the schedule to send on WhatsApp or put up in the store: the same grid as on screen, with the breaks.

Export

PDF to print

Image for WhatsApp

Week

Month

Optional: a weekly PDF copy of the schedules, by email, for the owner.

A time clock, if you need one.

Clock in and out on the phone or with a QR poster in the store. Nothing is blocked: punches outside the shift or far from the store are flagged for the manager to review.

Optional, enabled per company

Scan the code to clock in

Clocked in at 08:41

Early clock-in

Clocked out at 18:04

## Maneja resources

- [How it works](https://maneja.eu/en/how-it-works)
- [Rules and labour law](https://maneja.eu/en/labour-law)
- [For your company](https://maneja.eu/en/for-companies)
- [About Maneja](https://maneja.eu/en/about)
- [Contact](https://maneja.eu/en/contact)
- [Privacy](https://maneja.eu/en/privacy)
- [Developers and agents](https://maneja.eu/en/developers)
- [Access and permissions](https://maneja.eu/en/developers/auth)
- [Public examples](https://maneja.eu/en/developers/sandbox)
- [Scheduling guide](https://maneja.eu/en/guides/retail-scheduling)
- [OpenAPI](https://maneja.eu/openapi.json)
- [MCP](https://maneja.eu/mcp)
- [Email](mailto:manejaeu@gmail.com)