# Maneja — Workforce and shift scheduling software > Workforce scheduling software for stores in Portugal and Spain. Prepare shifts with AI, review conflicts and coordinate teams with Maneja. Canonical: https://maneja.eu/en Request a demo Request demo Skip to content Staff scheduling for stores The store's schedule, asked for in one sentence. Maneja uses AI to prepare and manage schedules, shifts, swaps, days off and sick leave, for one store or a whole network. You review and publish; Maneja warns you when something goes against labour law in Portugal or Spain. I’d rather talk on the phone One store or many · Portugal and Spain · In Portuguese, Spanish and English · No commitment Illustrative example of planning in Maneja Chiado store Week proposal 21–27 September Draft Team Mon Tue Wed Thu Fri Sat Sun Early Late Off Hours Shifts include a 1h break · sample data In store Proposal ready to review Change what you like, then publish. Today, every store does its schedule its own way. In a network with many stores, the same work is repeated in every store, every week. Building the schedule Hours on Excel sheets or on paper, fitting in each person's contract, days off and availability. Handling the changes Swaps, no-shows and sick leave agreed by message. The schedule on the wall is not always the latest one. Following the rules Breaks and contract hours checked by hand, store by store, with no overall view for whoever runs the network. The manager asks. The AI builds the week. Writes what they need in plain words, as if talking to a colleague. The AI proposes the whole week with the store's rules, the contracts and the absences. The manager reviews it, changes anything and publishes. The team sees the schedule on their phones. See how it works, step by step See Maneja at work. Week 39 schedule · 2026 Back Publish Mode: comfortable 152 h contracted · the store opens 84 h · plenty of cover Chat with the AI Rules · 3 I need next week's schedule. Rita works 32 hours and is off on Mondays. Proposal ready for 21 to 27 September: 19 shifts, contract hours met and the store is never empty, not even during breaks. Save as a rule Write what changes this week Three situations from any week. Maneja gathers the information and prepares the proposal; you make the call. Product examples Illustrative demo Planning assistant Plan the week Handle an absence Organise a swap Let’s plan next week around the team’s hours and rules. The proposal brings together shifts, hours per person and coverage. Review the details before publishing. The proposed week, ready to review. Shifts, each person’s hours against their contract and how many people are in the store. Change anything before you publish. Contract hours met and the store staffed every day Ana will be on holiday. I need to reorganise next week. With the absence recorded, the proposal considers the team’s availability. Check hours and coverage. The absence goes into the proposal. With Ana’s holiday recorded, the new proposal shares her shifts across the team. You confirm before publishing. Ana’s shifts shared out; the store is still covered Rita and Luís need to swap their Thursday shifts. The request is organised between colleagues. With approval enabled, the manager decides before the swap is applied. A swap, decided in one tap. Rita asks, Luís accepts and the manager approves or declines. For each store you choose whether swaps need approval. With approval on, nothing changes without the manager Holiday Swap request Thursday 24 Sep Awaiting approval Luís accepted Approve Decline Every schedule is checked before it is published. Before you publish, Maneja checks the proposal against everything the store has to meet. The store's opening hours How many people are in the store each hour Each person's contract hours Breaks, days off and absences Labour law in Portugal and Spain Each store's rules, written in plain words Coverage: how many people there are each hour See the rules and labour law This store's rules Active rules go to the AI in every conversation. Tap one to switch it off without deleting it. Nobody closes at 21:00 and opens at 09:00 the next day. Rita works 32 hours a week and is off on Mondays. Luís does not work mornings: he studies until 12:00. Add rule Write a rule (max. 500 characters) Illustrative example: people in the store every half hour, Monday to Sunday, with breaks deducted. Weekly peak {day} {time} · {count} people Total hours Granularity 30 min People at the same time The team has the schedule on their phones. Each person gets a link and installs the app, without going through the App Store or Google Play. Sees their shifts as soon as they are out Asks colleagues for swaps, and the manager approves in one tap Checks their hour bank balance Gets an alert for swap requests and for absences recorded for them Welcome · {step}/4 Today Your week, always to hand As soon as the manager publishes the schedule, it shows up here. You can view it by week or by day. Swap a shift with someone You pick your shift and the shift of the person you want to swap with. They accept and, if the store requires it, the manager confirms. {name} wants to swap with you Thursday, 24 Sep · 09:00–18:00 You accepted · waiting for the manager Everything on record, in every store. Hour bank: the difference from each swap and the manager's adjustments go into each person's balance, with no side spreadsheets. Sick leave and holidays: the shifts on those days come off the schedule and the manager sees what is left uncovered. Network view: the owner sees the schedules and teams of every store. Sick leave and holidays Employee Type Period Status Sick leave Holiday Active Hour bank Balance History Nothing to install: it works in the browser and on the phone In Portuguese, Spanish and English Data hosted in the European Union, in line with the GDPR See how we start in your company What’s included Everything that today lives in spreadsheets, notes on the wall and group messages. Optional Plan Week or month prepared with AI, which you review and publish Holidays, days off and other absences in one place Breaks and opening hours for each store How many people are in the store each hour During the week Swaps between colleagues, with or without approval Phone notifications for swap requests Hour bank for each person Time clock: clock in and out, with a QR poster in the store Share with the team Everyone sees their schedule on their phone, no app store needed Week or month as a PDF or image, ready for WhatsApp Weekly PDF copy of the schedules, by email, for the owner Several stores, several managers per store and people who work in more than one In Portuguese, Spanish and English Frequently asked questions Another question? Call or email us. Does AI decide the schedules for me? No. AI prepares a proposal; you review it, change whatever you like and only you publish. Nothing reaches the team without your decision. What does it cost and how do I start? There are no public prices and no self sign-up. You talk to us through the form, by email or by phone, we show you Maneja and present the terms for your number of stores and people. No commitment. Will my team manage to use it? Everyone gets a link by email and signs in without a password. They see their next shift on their phone, ask for swaps and get notifications, in Portuguese, Spanish or English. Nothing from an app store is needed: Maneja opens in the browser and can sit on the home screen like an app. Notifications depend on each person turning them on. Does Maneja check labour law? It warns. Each schedule is checked against the general regime of the Código do Trabalho or the Estatuto de los Trabajadores (rest, breaks, daily and weekly limits) and every warning names the article. It neither blocks nor certifies: a collective agreement can change the rules, and the company remains responsible for confirming what applies. Is it for one store or several? Both. Each store has its own schedule and can have several managers; the owner sees every store in the business, and one person can work in more than one store. Does it include a time clock and payroll? Payroll and payments, no: Maneja only handles schedules. A time clock is available as an option, enabled per company: clocking in and out, with a QR poster in the store. The hour bank tracks each person’s differences. What about my team’s data? Each company only sees its own data, and each person only sees what their role and stores allow. People sign in with a link sent by email, with no passwords to forget. The examples on this site are fictitious. Next week starts here Shall we look at your store’s schedules? A short conversation, no commitment. By phone, email or form: whichever is easiest. No public prices: we present the terms once we know your operation. Send us a message Name Email Company (optional) Number of stores (optional) Phone (optional) If you would rather we called you. Message Tell us how your business works and what you want to simplify. For example: 3 stores, 25 people, schedules done in Excel today. Do not fill in this field More details (optional): company and number of stores Send message Sending… We only use this information to answer your request. Please do not send employee data or passwords. Message sent Thank you. We will reply to the email address you gave us, or by phone if you left a number. If you prefer, call us Back to the home page We have received several messages from this connection. Try again later or reach us directly: We could not accept the message. Check the fields and try again, or reach us directly: The message could not be sent. Try again or reach us directly: Please enter your name. Enter a valid email, for example ana@shop.com. Enter the number of stores in digits only, for example 3. Write a short message about your store. This form needs JavaScript to send. You can email or call us instead: Call or email us Email Phone Covilhã, Portugal What happens next We talk about your stores, your team and what is hard about schedules today. We show Maneja preparing a week like yours, with sample data. We present the terms for your business and you decide in your own time. Staff scheduling for stores in Portugal and Spain. Contact Product Company Developers Illustrative example: the Chiado store's week, Monday to Sunday, with the morning and afternoon shifts. Chiado store · 21–27 Sep Week ready to review ## Maneja resources - [How it works](https://maneja.eu/en/how-it-works) - [Rules and labour law](https://maneja.eu/en/labour-law) - [For your company](https://maneja.eu/en/for-companies) - [About Maneja](https://maneja.eu/en/about) - [Contact](https://maneja.eu/en/contact) - [Privacy](https://maneja.eu/en/privacy) - [Developers and agents](https://maneja.eu/en/developers) - [Access and permissions](https://maneja.eu/en/developers/auth) - [Public examples](https://maneja.eu/en/developers/sandbox) - [Scheduling guide](https://maneja.eu/en/guides/retail-scheduling) - [OpenAPI](https://maneja.eu/openapi.json) - [MCP](https://maneja.eu/mcp) - [Email](mailto:manejaeu@gmail.com)